Techeot Solutions
Last Updated: 30 January 2026
1. Purpose
This Artificial Intelligence (AI) Policy outlines Techeot Solutions’ commitment to the responsible, ethical, transparent, and secure use of Artificial Intelligence technologies. The policy ensures that all AI systems and practices comply with applicable privacy, data protection, security, and regulatory requirements while delivering value to clients and supporting internal operations.
This policy applies to both:
Techeot Solutions LLC, California, United States
Techeot Solutions LLP, Lucknow, Uttar Pradesh, India
(collectively referred to as “Techeot Solutions”).
2. Scope
This policy applies to:
All AI systems, tools, models, and services developed, deployed, procured, integrated, or managed by Techeot Solutions
All employees, consultants, contractors, freelancers, and third-party collaborators involved in AI-related activities
All organizational activities involving data collection, processing, training, inference, or decision support using AI
All stages of the AI lifecycle, including design, development, testing, deployment, monitoring, maintenance, and decommissioning
3. Objectives
Techeot Solutions aims to:
Ensure AI systems are secure, reliable, and resilient against unauthorized access, misuse, or cyber threats
Prevent the use of AI for unlawful, unethical, or malicious purposes, including unauthorized surveillance or misinformation
Comply with applicable data protection and privacy regulations when AI systems process personal or sensitive data
Maintain transparency, accountability, and human oversight across all AI-driven processes
4. Responsible AI Principles
Techeot Solutions is committed to building and using AI responsibly. Our AI practices are guided by the following principles:
4.1 Transparency and Explainability
AI systems are designed so that their purpose, scope, and intended outcomes are understandable to relevant stakeholders
Appropriate documentation is maintained to support auditability, traceability, and explainability
Clients are informed when AI is used as part of a project or service delivery
Where contractually required, prior written consent will be obtained from clients before deploying AI systems, and such consent will be documented and retained
4.2 Fairness and Non-Discrimination
AI systems are developed and evaluated to minimize bias and ensure equitable outcomes across diverse populations
Clients may raise concerns or queries regarding AI usage, which will be addressed promptly in line with contractual and legal obligations
Bias Awareness and Training
Team members involved in AI development and deployment receive training on identifying and mitigating bias
Internal awareness sessions are conducted to promote responsible AI practices
Data Review and Preprocessing
Training and input datasets are reviewed for potential biases related to race, gender, language, culture, or other protected attributes
Where feasible, techniques such as anonymization, diversification, or data rebalancing are applied
Prompt and Output Review
AI outputs are tested and reviewed during development and deployment
Systematic prompt testing is conducted to identify and mitigate biased, misleading, or inappropriate responses
4.3 Accountability
Each AI initiative has clearly defined ownership and accountability throughout its lifecycle
Oversight mechanisms are established to ensure compliance with this policy and applicable regulations
4.4 Reliability and Safety
AI systems undergo appropriate testing and validation to ensure reliability for their intended use
Systems are designed to be secure, resilient, and protected against misuse or adversarial attacks
Contingency measures are in place to address system failures, inaccuracies, or unintended outcomes
4.5 Human Oversight
Human oversight is maintained at appropriate stages of AI-assisted decision-making
Employees are trained to review, validate, and intervene in AI-generated outputs when required
AI systems are used to augment, not replace, human judgment in critical contexts
5. Compliance with Privacy, Data Protection, and Security Standards
5.1 Privacy Framework Compliance
AI systems are assessed for compliance with applicable data protection laws and frameworks, including but not limited to:
General Data Protection Regulation (GDPR)
California Consumer Privacy Act / California Privacy Rights Act (CCPA / CPRA)
Digital Personal Data Protection Act (DPDPA – India)
5.2 Data Protection Measures
Personal data processed through AI systems is subject to Techeot Solutions’ data protection and security controls
Data encryption, secure storage, and role-based access controls are implemented where applicable
Personal data is processed only for defined purposes and retained no longer than necessary
5.3 Incident Response
Security or privacy incidents involving AI systems are addressed through established incident response procedures
Incidents are logged, assessed based on severity and impact, and reported to relevant stakeholders or authorities as required by law
6. Governance and Monitoring
6.1 Audits and Assessments
Periodic internal reviews and assessments are conducted to evaluate compliance with this AI Policy
Risk-based audits may be performed based on project complexity, data sensitivity, or regulatory requirements
6.2 Training and Awareness
Employees involved in AI-related work receive ongoing training on responsible AI, data protection, and security practices
Employees are encouraged to report potential risks, concerns, or policy violations
6.3 Client-Specific Requirements
Techeot Solutions ensures compliance with AI-related obligations explicitly defined in client contracts or communicated by clients in writing
Client-specific AI restrictions or standards take precedence where contractually agreed
7. Non-Compliance and Corrective Action
Failure to comply with this policy may result in:
Suspension or termination of AI-related projects
Disciplinary action in accordance with organizational policies
Contractual, legal, or regulatory consequences where applicable
8. Document Control and Review
This AI Policy is maintained by Techeot Solutions’ management and compliance teams and is reviewed periodically or as required due to regulatory, technological, or operational changes.
Updates to this policy will be communicated to relevant stakeholders.
9. Contact Information
For questions, concerns, or requests related to this AI Policy, please contact:
Techeot Solutions
(Techeot Solutions LLC – USA | Techeot Solutions LLP – India)
ai-governance@techeot.io
privacy@techeot.io